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Officer Interest Form

Please print and complete this form and bring to the January or February meeting
Name:______________________________ Phone:______________________________
CARROLLTON EARLY CHILDHOOD PTA OFFICERS/CHAIRPERSONS
Please indicate which office(s) you would be willing to fill for the 2004-2005 CECPTA Board. If you have more than one choice, please number your first choice 1, second choice 2, and so on. If you know of someone who would be great for a position but might not complete a form, please put their name beside the position. Brief job descriptions to follow on the next page. Thank you.
Elected Officers:
____ President
____ 1st Vice President
____ 2nd Vice President
____ Secretary
____ Treasurer
____ Council Delegates (2 will be elected)
Officers Appointed by the President and Approved by the Elected Officers:
____ Parliamentarian
____ Historian
Chairpersons Appointed by the Executive Board:
( )indicates the number of people needed.
____ Character and Spiritual
____ Fundraising
____ Electronic Communications
____ Group Coordinator
____ Hospitality
____ Parent Education
____ Newsletter
____ Nursery Coordinators (2)
____ Programs
____ Programs (Children's)
____ Publicity
____ Yearbook
____ Membership
Special Interest Groups: (not Board positions)
____ All Around Dallas ____ Members Night Out
____ Family Fun ____ Sunshine Committee
____ Playgroups ____ Bunco
Please return to Shannon Croft (3119 Mayfair Dr. Carrollton 75007) no later than the February General Meeting. Officer elections will be held at the March General Meeting. If you have any questions, please call Shannon at 214-731-9274.

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Board Member Job Summaries

Board Member Job Summaries
(See Yearbook for more complete job descriptions)
President: Coordinates the work of the officers and committee chairpersons, as well as conducts the monthly Board and General meetings, and attends the monthly council meetings.
1st Vice President: Aid to the President; plans Old/New Board Member Dinner in May.
2nd Vice President: Organizes the Halloween and Holiday Parties, as well as the Easter Egg Hunt, and the 3 summer outings.
Secretary: Records the Minutes of both the Board and General meetings. Must be able to attend all of the meetings.
Treasurer: Keeps books of accounts and records of the organization's funds, as well as makes authorized disbursements of funds, presents monthly financial statements at General and Board meetings, and serves as an adviser to the Fundraising committee. collects Nursery fees at monthly General meetings.
Council Delegates: Attends the scheduled C/FB PTA Council meetings, works one day during the year at the Council's Clothes Closet for needy families and helps find volunteers for the Council's Book Sale.
Historian: Takes photographs of the year's activities and prepares the scrapbook.
Parliamentarian: Attends all Board and General meetings and advises on matters of parliamentary procedures. Updates Bylaws when necessary.
Membership Chairpersons: Organizes Membership Socials. Enrolls new members and sends membership lists to State office. Mans the membership table at the General meetings.
Programs: Arranges speakers/programs for the General meetings (Sept-May).
Programs (Children's): Arranges programs/activities for the General meetings for the 3-6 year olds in the Nursery (Sept-May).
Fundraising: Organizes the Fundraising activities for the year and helps the President with the budget planning.
Electronic Communications:Moderates the organizations mailing lists and maintains web site.
Publicity: Sends notices of meetings and items of interest to news media, as well as provides and distributes special publicity flyers and poster for the associations activities.
Nursery Coordinators: Secures babysitting reservations for each General meeting; arranges for an appropriate number of sitters for the meetings, as well as arranges for set-up and clean-up of the nursery facilities. Organizes the monthly craft activity and obtains refreshments for the children.
Hospitality: Arranges for refreshments, as well as set-up and clean-up for the General meetings and special brunches.
Newsletter: Compiles information, then types, and e-mails the newsletter to members each month.
Character and Spiritual: Reads a devotional at both the Board and General meetings each month; leads the Pledge of Allegiance at the General meetings and coordinates the local charitable and community service activities.
Yearbook: Puts together and has printed the annual directory of members.
Group Coordinator: Coordinates special interest groups and serves as chairperson of one of the special interest groups.
Telephone: Organizes a committee of callers who will serve to inform the membership of meetings and necessary information.
Parent Education: Organizes a speaker or program dealing with parent education during the year. Displays the library books at the general meetings.
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